# Quote Request — Custom Lanyard Sets for Trade Show

**From:** SignaalBewaking (Schipper Security B.V.)
**Email:** verkoop@signaalbewaking.nl
**Date:** [DATE]

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Dear Sales Team,

We are looking for a manufacturer to produce **2,500 custom lanyard sets** for a trade show giveaway (Fire & Safety Beurs, Den Bosch, Netherlands, April 15-16, 2026).

## Order Details

### Variant A: Phone Crossbody Lanyard — 1,500 sets
Each set (packed in clear OPP bag) includes:
1. **Lanyard strap**: 25mm wide polyester, 1500-1600mm adjustable length (crossbody), sublimation print (dye-sub, double-sided), Pantone 200 C red base, white text print (see artwork attached). Must support ≥5kg load.
2. **Metal carabiner clip**: Zinc alloy, brushed silver or matte black PVD finish, ≥25mm opening, swivel joint, must support smartphone weight (200-250g). Premium rugged appearance — NO cheap plastic.
3. **Safety breakaway buckle**: At neck, matte black, break force ≥3kg
4. **Phone patch (TPU flat insert tab)**: White TPU + nylon reinforcement, 0.5mm thick, flat tab 50×15mm (visible area) with 10mm port insert section that slides through charging port opening. Metal D-ring (∅7mm) for cord attachment. Red logo print on visible face. Must withstand ≥3kg pull force. Compatible with iPhone 14-16, Samsung S23-S25, Pixel. (see artwork attached)
5. **Marketing card**: 90x130mm, 350gsm, double-sided, CMYK print, matte lamination with soft-touch finish (see artwork attached)

### Variant B: Badge/Keychain Lanyard — 1,000 sets
Each set (packed in clear OPP bag) includes:
1. **Lanyard strap**: 25mm wide polyester, ~900mm standard length, sublimation print (same design as Variant A). Must support ≥5kg load.
2. **Metal swivel hook**: Zinc alloy, brushed silver or matte black, ≥20mm opening, premium rugged appearance
3. **Safety breakaway buckle**: At neck, matte black, break force ≥3kg
4. **Marketing card**: Same as Variant A

## Specifications

- **Strap color**: Pantone 200 C (HEX #C41E24, CMYK C5 M100 Y95 K2)
- **Print method**: Sublimation (full dye-sub) on polyester strap
- **Font**: Montserrat ExtraBold (outlined/converted to paths in artwork)
- **Hardware**: MUST be zinc alloy or stainless steel — NO plastic clips. Premium rugged/security appearance required. All metal parts ≥2mm thickness. Brushed silver or matte black PVD finish.
- **TPU patch**: Flat insert tab through charging port opening. Must fit iPhone 14-16, Samsung S23-S25, Pixel cases. Pull strength ≥3kg.
- **Phone-safe**: All components (strap, carabiner, patch, D-ring) must safely support a 250g smartphone for daily crossbody wear.
- **Packaging**: Bulk in master cartons. 4-5 outer boxes, max 20kg each. OPP bag per lanyard optional.
- **Shipping**: DDP air freight to Netherlands. 4-5 cartons, max 20kg each.

## Artwork Files

All artwork is provided as vector SVG + PDF files:
1. `lanyard-strap-repeat.pdf` — Single repeat unit (140mm × 25mm)
2. `phone-insert-tab.pdf` — Phone TPU patch artwork
3. `marketing-card-front.pdf` — Card front (90×130mm + 3mm bleed)
4. `marketing-card-back.pdf` — Card back (90×130mm + 3mm bleed, QR → signaalapp.nl)
5. `logo-signaalbewaking.png` — Official logo (white on transparent, 3899×1876px)

## Request

Please provide:
1. **Unit price** per set for both variants (A and B)
2. **Itemized pricing** if possible (strap, hardware, patch, card, box, assembly)
3. **Sample cost** and timeline (express air to Netherlands)
4. **Production lead time** after sample approval
5. **Shipping cost** — DDP air freight to Netherlands
6. **Payment terms**
7. **Certifications** (ISO, BSCI, REACH/RoHS, etc.)

## Quality Control Requirements

1. **Pre-production sample**: Send 1 complete set of each variant (A + B) to Netherlands for approval before mass production.
2. **Sample photos**: Email high-resolution photos of finished samples (all angles, close-up of logo print, hardware details, phone patch) to verkoop@signaalbewaking.nl before shipping samples.
3. **Production QC photos**: After first 100 units are produced, send photos for approval before continuing full production.
4. **Final inspection photos**: Send photos of packed cartons + random unit check before shipping the full order.
5. **Color proof**: Sublimation color swatch (Pantone 200 C) must be approved before production starts.

## Timeline

| Milestone | Date |
|---|---|
| Quote received | ASAP (within 2-3 days) |
| Sample photos by email | Within 5 days |
| Physical sample shipped | Within 7 days (express air) |
| Sample approval | Within 3 days after receipt |
| Production start | Immediately after approval |
| Production QC photos | After first 100 units |
| **Delivery Netherlands** | **By March 23, 2026 (HARD DEADLINE)** |
| Trade show | April 15-16, 2026 |

**NOTE:** March 23 delivery is a hard deadline. Late delivery means the goods miss the trade show and are useless. Please confirm you can meet this timeline before accepting the order.

## Shipping Address

Schipper Security B.V.
Vendelier 71
3905 PD Veenendaal
Netherlands
Attn: Michiel van der Wal

Thank you for your time. We look forward to your quotation.

Best regards,
**Michiel van der Wal**
SignaalBewaking / Schipper Security B.V.
verkoop@signaalbewaking.nl
signaalbewaking.nl
